Transfer Water Maintenance Responsibilities to the Community
Assure longevity of Karimu investment and community benefit
The Ayalagaya Water project was the single largest investment and the largest project that Karimu has undertaken prior to 2018. The water infrastructure consists of the water intake and sedimentation tank, 12 storage and distribution tanks, 119 public water points, 621 private water points, and 17 km (~10.5 miles) of main and distribution pipes.
Part of Karimu’s agreement with the community to perform construction projects is the requirement to maintain the investments. We see the transfer of this responsibility in three phases:
Phase 1: Karimu leads the monthly management and maintenance of the project and members of the community join us. In the case of the water system maintenance, we worked with the community to form 4 water committees. The Ward Water Committee oversees and coordinates fixes to issues involving multiple wards. The Village Water Committees collect funds from private water points and are responsible for monitoring and maintaining assets wholly contained in their village. Each public water point has a water champion - a community member responsible for inspecting the water point, reporting maintenance issues, ensuring water is not wasted, and that it is used according to our agreement. Water points may only be used for drinking and cooking, not for irrigation nor for sale. People with private water points pay a fee, depending on whether they are a residence or a business. All maintenance is funded by monies collected from private water points. Karimu has implemented a water maintenance dashboard for tracking incidents and their resolution. Karimu and the community can see open and closed incidents by village or subvillage, by month, by asset, etc. New requests for public water points to continue to meet that goal that all households will have clean water within 500m are also funded by the water committees. Private water point construction is funded by that property owner.
Phase 2: As the community becomes comfortable with the process, we move to phase 2 where members of the community lead the management and maintenance and Karimu supports them and oversees the process. We do quarterly maintenance checks to ensure the work is being done well and provide feedback to them.
Phase 3: When it becomes clear that the members don't need our involvement anymore, we move to phase 3. In phase 3, Karimu has transferred all maintenance to the community and Karimu is not involved at all.
Karimu is in Phase 2 with the water project in Ayalagaya. The water committees and the leaders manage and maintain the water project. Unfortunately, as Karimu has stepped back from monthly monitoring, the community-led volunteer monitoring and maintenance has lagged our expectations. We are working with the district water commission and local leaders to develop a different approach to water asset maintenance, one that does not rely solely on volunteer monitoring and one that devotes more of the money received from private water points to water maintenance.
August 2022 Update:
Due to concerns about the sustainability of the water system without Karimu’s engagement, we halted new construction projects in Ayalagaya at the end of 1Q2022 (except for the Health Center, Special Needs Children’s Hostel, and Gajal Primary school). We made specific recommendations to the community:
Adding meters to private water points to collect funds based on usage rather than a flat fee
Managing water maintenance funds centrally rather than village by village to deal more effectively with cross village maintenance
Saving funds from private water points to deal with future, major maintenance issues e.g. rebuilding a tank
Hiring fully dedicated employees (paid for by the collected funds) instead of relying on volunteers to manage and administer the maintenance and administration of the water system.
Transitioning to a new management approach has taken time, many conversations and village meetings, as well as discussions with the two water agencies in Tanzania to come to an agreement. However, we finally have! The Chairman of the Ward, and our good friend, has been instrumental in shifting public opinion and those of the leaders of the villages and sub-villages. We have drafted a constitution for the new governing body that has now been approved by each village. The new water committee is composed of 12 people: 2 men and 2 women from each of Ayalagaya’s 3 villages. One sticking point has been the cost of installing meters for the private water points, ~$16,000. To date, private water points were only charged a flat fee, so a water meter was not required. Karimu has agreed to absorb this cost in order to move forward on a fully functional water committee that can manage the water assets effectively into the future. The water committee has elected its leaders and has hired an accountant and a maintenance person to handle the day-to-day activities. The villages are preparing information to hand over to the new committee along with the remaining funds collected from the private water points.
We expect the new water committee and dedicated staff will drive down the average time to fix problems and will save funds for performing high cost maintenance tasks in the future.
Community independence and ownership of the water infrastructure
Longevity of clean water for the community
Community: All maintenance